Executive Assistant

Job No: 92382

Location: Surrey, BC

Closing Date: 14 Oct 2017 AEDT

• Join a leading, Canadian automotive marketing company
• Use your administrative experience in a challenging role with a collaborative and fast-paced team
• Competitive remuneration and opportunities for career progression

Your New Career Starts Here. 

Absolute Results has an exciting opportunity for an Executive Assistant to join our friendly and fast-paced team in Surrey, British Columbia.

In this role, you will provide wide-ranging, high-level and confidential support to enhance the leadership team’s effectiveness by managing, and organizing all day-to-day business activities, preparing reports and coordinating projects. You will also consistently provide professional and exemplary customer service to all stakeholders.

Key duties and responsibilities include, but are not limited to: 

• Managing schedule and appointment calendar(s) and maintaining sensitivity to changing priorities
• Working with other staff to coordinate Executive schedules
• Scheduling all business travel and accommodations and preparing travel itineraries and assist with Passports/Visa’s
• Preparing, proofreading, and editing complex and sensitive word documents, spreadsheets, mailings, binders and presentations as requested
• Generating executive reports, memos, and spreadsheets (under direction)
• Communicating with internal and/or external stakeholders on behalf of leadership
• Organizing and coordinating meeting logistics (AV, food service, room reservations) including web-ex sessions and “Live Meetings”
• Assisting with the planning, execution, and support of events which include, but are not limited to Training, Galas, Conferences, Staff Events, and Workshops
• Processing and handling expense reports including the reconciliation of monthly credit card purchasing statements in accordance with AR guidelines in a timely manner
• Working closely with Senior Executive Assistants and carry out additional duties as assigned
• Sorting and distributing incoming mail and actioning appropriately, and managing incoming and outgoing email correspondence
• Screening and directing incoming calls effectively with considerable use of tact, diplomacy, and courtesy
• Responding in a timely manner to stakeholder inquiries and problems
• Ordering supplies and maintaining an adequate stock

The Ideal Candidate. 

To qualify for this role, you'll have a Diploma in Business and/or Administration and a minimum of 3 years of experience working directly with senior executives. An equivalent combination of education and experience may be considered.

You will also possess:

• Advanced MS Office skills, particularly with Word, Excel, and Outlook
• A valid driver’s license and access to a reliable vehicle (required)
• The ability to communicate in a professional and effective manner
• The ability to successfully prioritize and provide timely and accurate follow-up on all issues and correspondence
• A general understanding of financial principles
• Excellent writing and grammatical skills (i.e. for generating and editing memos)
• The ability to take initiative with strong sense of ownership and involvement is critical
• A minimum typing speed of 60 words per minute with 90% accuracy is essential
• Bilingualism in French & English (asset)

With strong organizational skills, you will be extremely detail-oriented and will have a positive and professional attitude. Self-motivated, proactive and persistent, you are ambitious and driven to succeed.  

About Absolute Results. 

Absolute Results creates successful sales events exclusively for the automotive industry. Through the provision of comprehensive sales training and effective database marketing, our team works together to plan, prepare and execute sales events at dealerships worldwide.

From detailed dealership analysis to the design and distribution of personalized marketing collateral, we help our clients to maximize their sales by teaching them how to effectively manage the sales cycle and facilitate a positive purchase experience for all. In other words, we know how to sell cars. 

At Absolute Results, you will find a team of friendly and supportive professionals who are caffeinated and 'creatively disruptive'. We believe in innovating relentlessly and executing flawlessly to build a solid foundation for our growing business. 

Our company culture is at the heart of everything we do. We enjoy getting our hands dirty but above all, everything we do is done in an honourable way. We believe in philanthropy and are proud to give our team the opportunity to give back to the community, both locally and abroad.  

If you share these values and want to join our growing team - APPLY TODAY!